Confidentiality & Security Policy (Students)

Bradford-Rex College Confidentiality & Security Policy

Except as otherwise provided in paragraphs (iii) and (vi) below, Bradford-Rex College will grant access to Confidential Student Information to authorised Bradford-Rex personnel or other external agencies only if there is an urgent need to know based on what is reasonable in the opinion of the Bradford-Rex College’s Administrative Office. "Confidential Student Information" means confidential personally identifiable student information received from the student or arising out of the student's course of study in the School, and it excludes information that:

i. Is publicly known or available from other sources who are not under a confidentiality obligation to the source of the information, or subsequently becomes public by publication or otherwise through no action or fault of our Educational institution;
ii. Has been lawfully received from a third party without a breach of this state of privacy;
iii. Is already known by or available to the School without a confidentiality obligation;
iv. Is disclosed with prior written or verbal approval of the student; or
v. Is required to be disclosed under the law or pursuant to a lawful court order.

Without affecting the generality of paragraph (1) and for avoidance of doubt, the following shall be deemed to meet the requirement for disclosure stated in paragraph (1) above:

vi. A request for information from the Council for Private Education (CPE)
vii. Sharing of data with Government agencies or statutory bodies or non-government agencies authorised to carry out specific Government services, so as to serve and protect the student in an efficient and effective way; or
viii. Publication or release of information that is customary by educational institutions, including but not limited to awards of prizes, medals, scholarships, classes of honours and other marks of distinction, and student or graduation status.

• Access to Confidential Student Information for purposes other than those based on an official and educational interest may also be granted at the discretion of Bradford-Rex, provided that a student has provided his or her consent for such disclosure.

• For the convenience of students, Bradford-Rex may also disclose to individual student’s data that the said student had previously provided to Bradford-Rex or other Government agencies. In the event that a student provides consent for (in the manner set out at paragraph (3) above). The disclosure or use of information other than for an official and educational purpose, Bradford-Rex will retain a student's personal data only as necessary for the effective delivery of services to the student.

• To safeguard a student's personal data that had been provided electronically or had been converted into an electronic form, students should note that all electronic storage and transmission of personal data are secured with appropriate security technologies to ensure confidentiality.

• Student’s assessment results will only be announced to the student or to the person authorised by the student in writing.

• The Policy stated herein is subject to any applicable law mandating or otherwise requiring disclosure. The Policy is also subject to revision at the discretion of Bradford-Rex from time to time.

• If you have any questions or concerns regarding this Statement, you should first contact the Director / Principal.